Business Change of Address

Businesses sometimes need to change location for various reasons. But whenever it does, tons of paperwork and processes are required in order to facilitate a smooth and trouble free transfer.

In line with this, when we talk about transferring business locations, the first and one of the most important processes that come into mind is the business address change request.The business address change request is a crucial procedure needed to be carried out by businesses that are planning to transfer to a different area for the purpose of maintaining a smooth transition of business operations and transactions.

On the other hand, there are numerous types of businesses that operate in the United States today. The question is how can we determine if a specific business that needs to transfer to a different area can apply for a business address change?

Well, to make things easier. We created a list of the most common types of businesses that should carry out a business address change whenever they plan to move to another location.

Common types of businesses that should utilize a business address change request
  • Small Businesses
  • Limited Liability Company (LLC)
  • Self-Employed Business owners
  • Independent contractors
  • Limited Liability Partnership (LLP)
  • Sole Proprietorships
  • Limited Partnership (LP)
  • Professional Corporation (PC)
  • Corporation (C)
  • Corporation (Subchapter)

If a type of business falls under one of the categories stated above, then it is recommended that they should undergo a business address change request whenever they transfer locations.

How to process a business address change

In order to process a business address change request, you must first determine on which category your business location transfer falls on.

Changing Business Address within the State

If your business is transferring to another location within the state, then you should follow the following procedures:

1. Notify your local post office regarding the transfer of business location

2. Inform the IRS of the transfer by filling up Form 8822B- Change of Address

3. Notify the secretary of state about the business location transfer. You need to amend your Articles of Incorporation/Organization in this procedure.

4. Contact the state Department of Revenue regarding your business address change and provide your updated address.

5. Coordinate with your local city/county and update any necessary permits and licenses required by their offices.

Changing Business Address Outside of State

If your business location transfer involves moving outside your current State, then you should follow the following procedures:

1. Notify your local post office regarding the transfer of business location

2. Notify the city/county of your old business location and file for a new name/DBA statement with your new address

3. Register your business with the State that you are transferring to and provide the necessary requirements needed by their office

4. Inform the IRS of the transfer by filling up Form 8822B- Change of Address

It is always beneficial for your business to follow process and inform critical government agencies regarding your business change of address. It can ensure that your business will run smooth in its new location and should definitely eliminate any confusions that may lead to business financial loss.

Notify these 10 Parties

  1. Voter Registration: Download and send the Voter Registration Address Change Form to your Supervisor of Elections. This maintains your right to vote in upcoming elections.
  2. SSA: All Social Security and Medicare beneficiaries must file for a change of address to keep their address updated. This can be done by going to the local office in person, by sending the form via the mail, or online.
  3. Banks: In order to receive monthly statements and bank offers, you must update your mailing address with each of your banking institutions. This is often available online if you don't want to make the trip to the bank.
  4. DMV: As your driver's license is an easy way to show proof of identity, it's a good idea to make sure it's updated with your new mailing address ASAP.
  5. Passport Agency: All you need to do is fill out the DS-504 Correction Form and send it to the office closest to you. An absolute must for international travelers.
FAQ
Is it necessary to update the address on my passport?

If you have recently applied for a new or replacement passport, you will need to update your address or your passport may not be sent to your mailing address.

How to update my Voter Registration Card?

Each state has a specific form for changing a mailing address. Fill it out and either mail or submit in person to the DMV or State's Supervisor of Elections.

How do I update my mailing address with the IRS?

There are 3 ways to update your address with the IRS. Fill out and mail the Change of Address 8822 form. Call the IRS office and change your address via phone. Or draft a written statement and mail it to the office where you filed your taxes the previous year.

Is it necessary to update my address on my Social Security Card?

For those receiving SS benefits and Medicare, you are required to update your address. This can be done in person at a SSA office, online, or by calling 1-800-772-1213.

How to change my address at the DMV?

This varies by state. But typically, the state requires the following: proof of residence in the state, proof of ID, a small fee, and a form filled out with your old and new addresses.